Remote board meetings are an online version of the traditional face-to-face board meeting, where you and other attendees connect through an online secure and user-friendly platform. Rather than spending time and money on travel expenses members of your team can join the meeting from the comfort of their own workplace or at home.
The first step to a successful remote board meeting is choosing the most effective video conference software that is secure, accessible and filled with useful tools. After you’ve selected the most effective video conference software, be sure to test it out prior to the meeting to ensure that all participants can quickly begin.
It’s also a good idea to read the rules and regulations of your state for remote meetings. You might need to think about legal restrictions, so consult your board’s administrator or a lawyer prior to scheduling a meeting.
Another aspect of virtual meeting etiquette that’s worth implementing is to turn off your microphone when you’re not speaking to allow other participants to hear the conversation more clear. This helps keep the meeting on schedule by avoiding interruptions that can be a hassle for everyone.
In the end, it’s essential to establish clear goals and time limitations for the meeting prior to when you start. You can then keep the meeting on track and finish the agenda items. This will also help keep your remote board members active and focused throughout the meeting.
