Boards of directors must communicate effectively to establish goals for the business and assist in achieving them. Their communication could reveal confidential information including financial data that could prove disastrous in the improper hands.
That’s why secure communication between boards is so important, especially because technology is changing the way business functions. To achieve this, boards need to adopt and implement secure collaboration tools, such as boards portals boardroomsolutions.org/best-driver-update-software or real-time message platforms. It is also crucial for boards to be able monitor and evaluate their own governance performance, including their approach to secure communication.
For example a board portal that facilitates a seamless transition between formal and informal communications channels, like group chats, emails and texting is crucial for secure board communications. This kind of software could provide a secure, private way to collaborate on documents and allow for easy file sharing and real-time discussions. It should be equipped with features that allow for complete control over access and deletion as well as security protocols such as encryption and backup.
A robust board portal is crucial, but so are safe instant messaging tools and meeting scheduling software. These should be simple to use and run like popular phone, texting and email apps. They should also come with additional security features, for example the ability to cancellation of messages and preset contacts. They will also automatically send read notifications, and an “view-only attachment” option that prevents downloading screens, exporting, screen shots and forwarding. To ensure that data is not lost, they should also be backup in multiple locations, including remote ones.
